ROI calculator
What does manual work cost your business each year?
Four numbers are enough. You see the yearly cost of the repetitive work, the share an automation could take over and how fast a project pays for itself.
Your result
Potential saving per year
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- Cost of the manual work per year
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- Hours given back per year
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- The project pays for itself in
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Calculated over 46 working weeks a year. An estimate based on the numbers you entered, not a quote. Running costs (hosting, AI usage) are usually small and are listed separately in our offer.
Send this result to your inbox
You get the figures by email, and we can use them as the starting point for your free audit.
How the calculation works
- 01Hours per year = people × hours per week × 46 working weeks.
- 02Cost of manual work = hours per year × fully loaded hourly cost.
- 03Potential saving = cost of manual work × the share that can be automated.
- 04Payback = project budget ÷ (potential saving ÷ 12).
We use 46 weeks rather than 52 to leave out holidays and public holidays. The automatable share is the number to be careful with: for rule-based work such as entering invoices it is often high, for work that needs judgement it is lower. That is exactly what we measure in the audit, on a sample of your real documents or requests.
Frequently asked questions
What should I count as repetitive work?
Anything a person does the same way many times a week: typing data from documents into software, copying information between tools, sending the same emails, building the same report, answering the same questions.
What is a realistic share that can be automated?
It depends on the process. Rule-based tasks with clear inputs can often be automated almost entirely, with a person checking only the unclear cases. Tasks that need judgement are automated in part. Start with a cautious figure and let the audit correct it.
Does the calculation include running costs?
No. Running costs are usually small compared with the saving: hosting and, for AI workflows, usage of the AI service. We list them separately in the offer so you know them before you decide.
Is my data stored when I use the calculator?
No. The calculation happens in your browser. Nothing is sent to us unless you choose to email yourself the result.
Book a free automation audit
Tell us which process costs your team the most time.
In a free 30-minute audit we map it with you and tell you what can be automated, roughly what it costs and how long it takes. No obligation.
We reply within one working day.